Note: These sample forms are meant to serve as example forms and should not be construed as legal documents. You will also receive access to my free 14 Page eBook - "Top Ten Tips on How to Organize Your Office" as a Thank You Gift for signing up. If you would like to receive access to the Table of Contents that has all the free church forms, certificates, flyers, brochures, letters, games and more that are listed in alphabetical order by category with links leading to the page to immediately download just simply sign up for my free monthly newsletter below. Then select where you want to save the file on your hard drive. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". If you want to open the file in your browser window, just click on one of the links above. You can get Adobe Reader free here (a new window will open so you can download it without leaving this page). You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms. This policy will help end the traditional but inappropriate practice of the church requiring the pay job-related expenses from salary or expense allowances with any accountability.Ĭlick here for the Church Expense Report and Travel Expense Form.Ĭlick on the link to download the sample policy below:Īccountable Plan for Ministry Expenses Policy (Sample) Adopted by official action of the church this date.This policy is established in accordance with Internal Revenue Code Section 62(a)(2)(A)Īnd Federal Tax Regulations 1.162-17(b) and 1.274-5(e)(4). Must be repaid to the church within 120 days. Or activity, an accounting is required within 60 days. When an advance is given for the expenses of a specific event Portion of a monthly allowance may be carried forward to apply against expenses incurred Excess expenses mayīe reimbursed, if funds are available and approved, or carried forward. Monthly accounting is required by the end of the following month. When an allowance is prepaid on a monthly basis for recurring expenses, When expenses are reimbursed, reporting monthly is encouraged but must at least Substantiating records, receipts and personal statements showing dates, amounts and Proper reporting includes the filing of periodic expense reports with The minister(s) and staff members are accountable to the church by properly reportingĪll ministry expenses. Payment is subject to the availability of funds and to the timely and proper accounting by The church, at its discretion, may pay ministry expenses by direct billing to the church,īy reimbursement upon receiving reports with receipts and vouchers from the minister,īy paying an expense allowance, and by paying an advance for a specific event or activity. Presence of the spouse is expected and is vital to the church’s ministry. The Purchase and Cleaning of Clergy VestmentsĬare expenses are considered to be ordinary and necessary when incurred toĮnable both minister and spouse to attend church functions for which the Professional Equipment (Communion, Office, Dues and Fees for Memberships in Religious, Professional Business Meals, Entertainment and Gifts forĬonducting Church Business and Developing Pastoral Relationships Journals, Papers, Tapes, Films, Office Supplies, Etc.) 5. Professional Materials (Books, Magazines,.
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